Travel Guide

 

 

Travel Guide 

WHAT TO PACK 

Please check the weather report for Birmingham before packing 

 

Tuesday afternoon 

Associates travel to Birmingham, AL arriving late afternoon 

Attire:  Travel attire 

What is Smart Casual you ask? Slacks, skirts, and Jeans ok, but no holes, no leggings or attire that looks like exercise wear. No flip-flops.  

Wednesday 

The conference opens at 9:00 am 

Attire:  Smart Casual 

Offsite event Wednesday night – Casual attire with Conference Tee shirt 

Thursday Morning 

General Sessions   

Attire: Smart Casual Bring a sweater or jacket as meeting rooms tend to get cold. 

Thursday Evening 

Attire:  Business Casual  

Friday 

Breakfast and AOK event 

Attire:   AOK Tee Shirts, jeans OK 

Conference over at 11:00 

Don’t forget to consider the weather!  Our Wednesday night event is outside. We sure hope it doesn’t rain, but just in case an umbrella/ poncho would be great to have. 

The Sheraton Hotel is close to the Interstate.  All rooms have sound machines, but if you are a light sleeper, earplugs might be a good idea. 

And a reminder…it is almost always cold in the conference rooms so pack a sweater or light jacketJ 

Be sure to leave a little extra room in your suitcase for goodies that you take back. 

The packing instructions are complete!   Just print this out and put it in your suitcase…   

 

FREQENTLY ASKED QUESTIONS ABOUT PREPARING FOR CONFERENCE 

  • If I am flying in, how do I get to the hotel from the airport?    Transportation will be provided from the airport to the hotel.  This information will be provided to you prior to arrival. 

  • What if I have special dietary needs?   There is a place on the registration page to list any food allergies or special requests. 

  • Will I need to bring any money with me?  You might have some incidental expenses while traveling or for your free time during the conference.  Please see the travel policy for any reimbursable expenses while traveling. 

  • Will we have free time during the conference?  There will be free time after our evening events, and we will take breaks during the day.  Just remember that you must be in your seats at all sessions according to the agenda.  All evening events are mandatory for all attendees. 

  • Is there a lot of walking?  Not a lot through the hotel.  We will be walking to Top Golf which is close to the hotel. 

  • If I am driving to the hotel, will I have to pay for parking?  Please check in to the hotel first and you will be given a hang tag for your car for the garage 

  • What if I have special hotel room requests?  Please list any special requests on the registration page on the Website.